Privacy Policy | Bioclocks Uk

BioClocks UK Privacy Policy

Our contact details

Name: BioClocks UK

Email: please use contact submission form on BioClocks UK Home page

About

BioClocks UK (“we”, “our” and “us”) is a volunteer-led organisation and research network of the chronobiology research community in the UK. This Privacy Policy relates to our website (www.bioclocks.uk) (the “Website”). As the website owner, BioClocks UK is the Controller of any data received from website visitors. This means that BioClocks UK chooses what data to collect from website visitors and BioClocks UK decides how these data will be handled. Wix.com is a Processor for data received from our website visitors. This means that Wix will only process our visitors' data following our instructions and on our behalf. Wix.com will not process our visitors’ data for their own benefit. For more information about Wix’s obligations as a data processor see their Data Processing Agreement.

BioClocks UK may collect personal information about users of the Website (“you”). When we mention “personal information” in this Policy, we mean any information that relates to an identifiable natural person (also known as “personal data”). Your name, email address, and place of work are all examples of your personal information, if they identify you. Where we use the terms “process”, “processing” or “processed” in relation to your personal information we mean any activity relating to personal information including, for example, collection, storage, use, analysis, consultation, and transmission.

BioClocks UK takes the lawful and correct treatment of personal information very seriously. BioClocks UK is fully committed to treating your personal information in accordance with the principles of data protection, as set out in an amended version of the Data Protection Act 2018, which is the UK’s implementation of the General Data Protection Regulation (EU) 2016/679 (the “UK GDPR”).

Under the UK GDPR, the lawful basis we rely on for processing information about you is that we have a legitimate interest.

This Privacy Policy describes what personal information we collect, as well as how and why we collect it, and what we use it for. The Policy also provides information about your rights. It applies to all the personal information you provide to us directly, and that which we receive about you indirectly. We may use personal information provided to us for any of the purposes described in this Privacy Policy or as otherwise stated at the point of collection. Some BioClocks UK activities are funded by sponsors, as described on our Funding page or on dedicated events pages. Sponsors and funders are not involved in the collection or processing of data via our website.

You should read this Policy, so that you know what we are doing with your personal information. Please also read any other privacy notices that we give you, that might apply to our use of your personal information in specific circumstances in the future.

Please note that this Privacy Policy covers our website only. Other websites linked to or from this Website are not covered by this Policy. Such other sites may also make use of their own cookies and will have their own privacy policies. You should carefully review the privacy policies and practices of other sites, as we cannot control or be responsible for their privacy practices. We do not accept any liability for the privacy practices of third-party websites and your use of such websites is at your own risk.

The type of personal information we collect

We receive, collect, process, and store any information you enter on our website. This might include your name and email address. In relation to UK Clock Club meetings we also collect the name of your institute or place of work, the name of your research lab or group, your career stage, accessibility requirements and dietary needs. For our Expertise Database we also collect lab name and lab website URL, social media handles, institutional department and position held, geographical location (nearest town or City), summary of research conducted including research questions, model systems, methods, tools, and resources, details of research-related industry partnerships, images of research group leaders or images related to their research (which might identify individuals), video and/or audio recordings to create oral histories. Images from research activities and community events that could identify attendees may be submitted to and posted on our website where the necessary permissions have been granted for generating and sharing those images publicly. The BioClocks UK website is freely accessible to all. At your discretion, personally identifiable information may be included in any posts you make on our Opportunities page, linked to resources you provide for our Resources page, or included in content provided for our News page.

The BioClocks UK website is hosted by Wix.com. Via Wix Analytics, we collect the Internet Protocol (IP) address used to connect your computer to the Internet. We may use built-in software tools to collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

BioClocks UK website registration
Raising queries or comments via the contact submission form on the BioClocks UK Home page
Event registration via the BioClocks UK website (e.g. UK Clock Club meetings)
Contributing research tools or resources to the BioClocks UK Resources page
Contributing posts to the BioClocks UK Opportunities page
Contributing news items to the BioClocks UK News page
Creating a personal profile entry for the BioClocks UK Expertise Database
Creating oral histories for the BioClocks UK website

We also receive personal information indirectly, from the following sources in the following scenarios:

Via Wix Analytics essential and functional cookies, we collect the Internet Protocol (IP) address used to connect your computer to the Internet

We use the information that you have given us in order to:

Manage your registration for the BioClocks UK website and events promoted on our website
Construct and manage the BioClocks UK Expertise Database
Contact you via email about one or more of the following:

Events you have registered for using the BioClocks UK website

A post you have made on the BioClocks UK website

Information you provide for the BioClocks UK Expertise Database

Queries or comments you submit via the BioClocks UK contact submission form

Polling your opinions through surveys or questionnaires

BioClocks UK updates or newsletters

Matters that are otherwise necessary to enforce applicable national laws

The personal information you provide is never sold or shared with third parties unless you have expressly chosen for it to be shared (e.g. personal profile information provided for the BioClocks UK Expertise Database). Any information you provide about yourself (including your email address) for display on our website, or entry into the Expertise Database, will be made public on the BioClocks UK website. Third parties may use this to contact you, even if you have indicated you do not wish to be contacted by that person or organisation. Whilst we can remove information about you from the website (at your request), BioClocks UK is not responsible for, and cannot control, how this information is used once it has been made public (even if this was temporary).

Via Wix.com and Wix Analytics, we collect non-personal and personal information for the following purposes:

To provide and operate the free services on our website
To facilitate assistance and technical support from Wix.com to keep the platform running smoothly
To create aggregated statistical data and other aggregated and/or inferred non-personal information, which we or Wix.com may use to provide and improve our respective services
To comply with any applicable laws and regulations

Wix uses cookies for important reasons, such as:

To provide a great experience for website visitors
To identify registered members of the website
To monitor and analyze the performance, operation and effectiveness of Wix's platform
To ensure our platform is secure and safe to use

How we store your personal information

Your information is securely stored. We keep this information indefinitely unless it requires safe destruction (in the event that you request deletion of your data, or if BioClocks UK or its hosting web platform ceases to operate). BioClocks UK is currently hosted on the Wix.com platform which allows us to provide our free services to the chronobiology community and interested third parties. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us using the submission form on the BioClocks UK Home page if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us via the contact submission form on the BioClocks UK Home page.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the BioClocks UK website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.